Chief of Staff (Freelance)

Chief of Staff (Freelance) CIO Ventures | Remote / Hybrid About CIO VenturesCIO Ventures is an exclusive community of CIOs and senior technology leaders focused on innovation, technology trends, leadership, and strategic business challenges. Through curated virtual and in-person engagements, CIO Ventures connects technology executives and industry partners in a trusted environment where meaningful relationships and high-quality conversations take priority.As CIO Ventures continues to grow its member network, expand its sponsor ecosystem, and deliver an increasing number of executive events, we are looking for a highly organized and proactive Freelance Chief of Staff to help coordinate, drive, and scale operations across the business.

The RoleThis is a hands-on role working closely with the Founder and leadership team to ensure that key initiatives are executed efficiently and that the growing organization remains aligned and focused. You will act as the operational backbone of the business, helping to coordinate activities across community growth, sponsor engagement, event delivery, and strategic initiatives.

Key Responsibilities Business Operations & CoordinationDrive execution of strategic priorities across the businessTrack actions, milestones, and deliverables across multiple workstreamsPrepare leadership updates, dashboards, reports, and meeting materialsCoordinate internal and external stakeholdersFacilitate follow-up activities to ensure accountability and execution Community GrowthSupport initiatives aimed at expanding the CIO and technology leadership networkCoordinate outreach campaigns and member engagement activitiesTrack pipeline and relationship development activities Sponsor ManagementCoordinate sponsor-related activities and deliverablesTrack opportunities, introductions, renewals, and sponsorship commitmentsSupport proposal creation and partnership reviews Event ManagementCoordinate virtual and in-person executive eventsTrack timelines, logistics, stakeholder communications,

and follow-up actionsWork closely with event partners and suppliers to ensure successful delivery Strategic ProjectsSupport special initiatives, market research, and business development activitiesPrepare executive briefings, presentations, and decision materialsIdentify process improvements and opportunities to increase operational efficiency Required ExperiencePrevious experience as:Chief of StaffProgram ManagerOperations ManagerExecutive Assistant to a senior executiveBusiness Operations LeadManagement ConsultantSimilar coordination-focused roleExperience working with senior executives and leadership teamsStrong project and stakeholder management skillsComfortable operating in a fast-moving entrepreneurial environmentAbility to manage multiple priorities simultaneouslyStrong commercial awareness Required SkillsExcellent organizational and planning skillsStrong written and verbal

communication skillsAbility to drive initiatives independentlyExecutive-level presentation and reporting skillsStrong attention to detailProactive and solution-oriented mindset Language RequirementsFluent German (mandatory)Fluent English (mandatory) Technical SkillsMicrosoft 365PowerPointExcelTeamsCRM and event management tools are advantageous Engagement DetailsFreelance / Contractor onlyFlexible working arrangementPart-time or full-time depending on availability and experiencePrimarily remote, with occasional attendance at executive events and leadership meetings What Success Looks LikeWithin the first months, the successful candidate will have:Established clear tracking and governance of all key initiativesIncreased transparency of priorities, actions, and deliverablesImproved coordination across network growth, sponsorship, and eventsEnabled leadership to focus more time on strategic

relationships and business growthCreated a scalable operating cadence that supports the continued expansion of CIO Ventures If you enjoy working with senior technology leaders, thrive in a growing entrepreneurial environment, and are passionate about building high-value executive networks, we would love to hear from you.